Get your team ready for success with our comprehensive list of HR software that your human resources team can utilize to make their day to day more efficient.
Human resource software is any software that is used by your human resource team, typically for helping with recruiting, hiring, employee management and development, as well as payroll and benefits administration.
HR software helps to automate a variety of HR processes in order to make your HR team more efficient by saving time on repetitive or heavily manual tasks.
Human resource professionals use a variety of software both for potential candidates as well as existing and past employees. Below we have a comprehensive list of the most commonly used HR software deployed by HR teams.
An applicant tracking system (ATS) is a full recruitment software suite that encompasses all facets of the job listing, recruitment and hiring process. These systems combine most of the software listed below as they allow users to follow their applicants from job posting, to hiring, to all other recruitment efforts.
Job board software allows your company to have its own jobs page where current open positions can be posted directly on your website. As your company and your brand grows this becomes a more and more important way to recruit top talent. Applicants who come in directly from your website tend to know more about your company and better still WANT to work for you.
Recruiting software is the main component of most ATS software with the purpose of helping companies optimize the process by which they find, attract, screen, and hire candidates for their role. In short, it helps with almost all recruitment efforts.
Performance appraisal software provides transparency on how well employees are performing by clearly setting goals and milestones on a regular basis for them to achieve. It also easily allows you to track employee review periods and who are your top and bottom performers.
If an employee needs to have certain certifications or other qualifications before being hired, pre-employment assessment tools can verify those skills before an offer of employment is finalized. You do not want to find out that your new executive assistant can not actually type 80 words per minute after hiring them, or that your new data analyst does not understand basic SQL. This software assists in getting all assessments out of the way before sending the offer letter.
Arguably worse than an employee not passing an assessment, is finding out you can not keep a new hire because they are unable to pass a background check. Background checks are essential in a variety of industries from education, to security, to healthcare, but at the same time the process can be quite cumbersome if you try to complete it on your own. That is why background check software is very important for most HR teams.
Benefits administration software (BAS) helps manage the benefits that organizations choose to give to their employees, this can include health, dental, and retirement benefits, as well as other benefits like discounts on gym memberships, travel, or even home office expenses. BAS eliminates many of the forms and paperwork associated with the administration of benefits.
For businesses who do not have the traditional 9 to 5 work hours, or who just need to schedule employees certain hours of the day, there is employee scheduling software to help you figure out employee work schedules. Simply have your team input their availability, and how many employees are needed and the software helps to do the rest.
HR onboarding software focuses on bringing new employees into the organization in the most efficient and user friendly way possible. This includes everything from commonly needed documents, payroll forms, training, introduction to company specific processes, as well as any other information, hardware, or software, an employee might need to do their job from day one.
Payroll software can be used by your HR team to automate payments to employees while making sure your organization remains compliant with regards to deductions (tax, benefits, retirement) as well as other financial regulations.
Professional employer organizations (or PEOs) allow companies looking to outsource their HR functions when they do not have the resources needed to manage them internally, or when they are looking to expand their workforce to new countries, and want to ensure compliance with local tax, pay and benefits requirements. PEO software is typically a back-end software portal that you can login to add new employees and more.
When it comes to interviews, most standard video conferencing software is sufficient for conducting interviews. In fact, Zoom is being used more and more frequently in the HR setting. However for certain companies specific video interview software or add-ons may be needed.
Time and attendance software are programs that help you to monitor employee hours, time off, sick days, and breaks so you do not end up paying for employees who are not working. These software programs replace old time clocks and punch cards that are surprisingly still used at some companies.
Has one of your employees been taking off a lot more time than others? Have they used up all of their sick or vacation days? Absence management software not only keeps track of when employees are out of the office for sick/vacation days, but also flags employees who are trending outside the norms for days off as well. On top of this, for extended absences like pregnancy, stress leave, leaves due to a death in the family, etc., the make managing pay and adjustments easy.
Vacation tracking software makes tracking employee vacation time easy. Maybe everyone at your company starts with 2 weeks of vacation days, maybe that jumps to 3 weeks after 2 years of employment, and 4 weeks after 5 years. Some employees get more or less vacation depending on their role, some companies want to allow for roll-over of vacation days, etc., This software tracks what number of days are owed, who has and has not taken vacation, and more.
Workforce management software allows companies to plan for, manage, and track the number of workers they have and need, and can be used to forecast labor demand and schedule the right number of people for the certain time periods.
Compensation management software allows your HR team to manage all aspects of compensation plans ranging from initial budgeting to award allocation. This is extremely useful in companies that offer performance-based, commission-based, or bonus-based compensation.
When your employees feel like their voice is heard and their feedback is acted upon, they tend to be happier and more engaged, which means less churn for your business. Employee engagement software is used to keep employees engaged by letting them anonymously give specific and actionable feedback that management can take action on.
Employee pulse surveys allow the HR and management team to do a very quick check-in on employee well being without waiting for quarterly or annual check-ins. For example, with burnout at an all time high during the pandemic, companies used pulse surveys to see how their employees were doing (mentally and emotionally) on a monthly or even weekly basis. These tools can help you spot problems early before they become more serious.
Employee recognition software enables companies to recognize and reward employees who are contributing towards company goals. This keeps strongest employees motivated and allows for smaller rewards outside of the annual review process for your top performers.
Employee goal setting software allows managers to set clearly defined goals for each and every member of their team. They can then monitor, report on, and reward employees for meeting those goals, or intervene when goals are not met.
HR analytics software allows you to report on, and visualize through data, everything that is happening in your HR department. From tracking jobs posted, offers extended, reviews completed, employee churn, and much much more, you can use analytics to find efficiencies in your HR processes.
LMS software makes employee learning and training easier and more accessible for all members of your organization. Given that learning and development are much stronger motivators than money, providing employees with learning and growth opportunities can dramatically increase employee retention.
Mentoring software helps facilitate mentoring programs within an organization, from managing the pairing of mentors and mentees (protege), booking mentoring sessions, as well as reporting on attendance and the progress made in these sessions.
Online training software allows people to gain knowledge and gain skills without having to go to in person classes. This is ideal for HR teams that wish to allow their employees to expand their knowledge and skill sets without having to leave work to do so.
Performance management software is used to allow for real-time performance tracking of employees with the effort of motivating them to meet their goals. Goals can be set, and marked as completed by employees in real-time, allowing managers to see performance instantly without having to wait till annual or quarterly reviews.
360 degree feedback software takes some of the burden of performance reviews off of human resource managers by extending the feedback gathered to peers, direct reports, as well as managers, to get a more 360 degree view of how well an employee is doing at an organization. This feedback is then taken, and used to create goals and objectives based on results.
Objectives & key results (OKR) software is designed to help organizations set, share, and measure the goals of the business and how each individual is contributing to those goals. Goals are typically set at an organizational level and then each team and individual can contribute to those goals (using the software to track progress).
If you are fortunate enough to have amazing employees, you often unfortunately know that they will not be able to stay in the same role for long. That is why it is important to plan for their eventual promotion and also the training of their replacement, because if you fail to do so, they might leave for another company. Succession planning software has the goal of making this process easy.
Talent management systems (TMS) are integrated suites of software that focus on simplifying the management of recruitment, performance management, learning, and compensation. Rather than purchasing individual recruiting or learning software, TMS allow for multiple HR components to be done in one software system.
An HRIS is a software used to store all data about employees that would be needed to complete common HR tasks. From simple items like birthday reminders, to more complex items like securely storing employee banking and tax information for payroll, an HR serves as a central repository of employee information.
HRMS is the most comprehensive of HR software handling all aspects of human resources from the hiring process to performance reviews, time cards to taxes, employee data to employee development, and much much more.
HCM software helps human resources and organizational leaders manage and identify: which roles are needed, which positions to fill first, how to improve HR processes to fill those positions, how to increase employee engagement, who needs to be promoted or otherwise rewarded, what skills does our team need to meet future objectives, and how do we plan for succession, amongst others. It is a combination of workforce management software, succession planning and performance management software rolled up into one.
Ideally your entire organization will use HR software. HR teams for finding new employees, employees for tracking progress, development and growth, and managers for administering rewards, compensation, determining promotions, and more.
